The Development Coordinator will report to the Director, Construction. He or she will perform administrative tasks related to expense reports, vendors, and lease files. The Development Coordinator should be personable, self-motivated, and should have strong communication skills.
Coordinate all projects with manager
Prioritize new projects and assignments. Ensure compliance with critical dates and Lease requirements.
Assist in managing project deliverables in line with the project plan as it relates to new store projects and remodels.
Effectively communicate with Development Manager regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
Track new store expenses vs. budget and analyze fluctuations. Track, code, and enter all contracts, purchase orders and change orders in Excel.
Coordinate with third party vendor to establish utility accounts in each new location.
Project Closeout and Tenant Allowance
Gather documentation from architect or general contractor required by the lease to support request for Tenant Allowance. Communicate with the landlord and track efforts.
Perform administrative functions
Field and follow-up calls from architects, District Managers, Regional Managers, vendors etc.
Prepare and ensure business expense reports are submitted on time. Draft and file correspondence to vendors, Real Estate team, etc.
Prepare project related correspondence to Landlord. Establish dates of substantial completion and acceptance per the lease. Provide Landlord with all information required by the lease.
Assist in the resolution of cross-functional issues at project level. Review status of all ongoing or outstanding items.
Schedule and organize on-site and off-site meetings (ICSC, Manager meetings, etc.).
Maintain and update lease file information in AMT addresses, tenant allowance receipts.
Create and generate reports in AMT for Lease Administration.
Maintain approved budgets and reforecast information in the Oracle system.
Coordinate with all levels of management to gather, analyze, summarize, and prepare executive level reporting.
Prepare annual financial consolidation of new store construction expenses across portfolio for executive review.
Office Manager - Texas
Manage office calendars. Schedule travel arrangements.
Assist in the collection of lease exhibits for new project leases.
File all copies of leases, amendments, correspondence, notices.
Set up and maintain master lease files. Research lease as needed for rental rates, expirations dates, co-tenancy clauses, etc.
Ability to prioritize duties and utilize time efficiently.
Proficient in Microsoft Office (Excel, PowerPoint, Outlook, Word).
Excellent interpersonal, written, and verbal communication skills.
Highly organized and detail-oriented, excellent time management skills with ability to meet deadlines.
At least 2 years of related experience.
Bachelors Degree is required.
Barnes & Noble is an equal opportunity and affirmative action employer and is committed to providing employment opportunities to minorities, females, veterans, and disabled individuals, as well as all other protected groups.
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